Out of office auto-replies templates

Unfortunately, I am out of the office until Return Date. If not, then I will reply to your email after I return. If you need immediate assistance during my absence, then please contact: Contact Person Email Address Phone Number Otherwise, I will respond to your emails upon my return.

I will be out of the office on vacation until Date. Include the contact information of an alternative person they can reach while you are gone. State when you are coming back in your autoresponder email. If you are an intermediary for several departments within your company, then consider including a short set of FAQs with contacts for each situation.

If not, here are some facts that you might find interesting, before I return: [Fun fact 1] [Fun fact 2] [Fun fact 3] [And so on] [Your first name]. While I will be able to answer you today, please expect a slight delay.

For anything urgent, please contact [team distribution email]. In the meantime, please contact [colleague name] at [preferred method of contact]. This message is automated because until [date return] because [reason you are out of office].

Well then, no need to wait. Get our [piece of lead gen content—insert link here] now. Want to file more than one for the future? Good news: you can stash them right in your Gmail or Outlook inbox.

Yesware is an all-in-one toolkit for sales professionals and sales teams. Try our Outlook or Gmail add-on for free! We're on a mission to help you connect with more buyers in a thoughtful way. Open menu. Talk to a Specialist Try Free. Learn more about:. Melissa Williams. Include a poem in your out-of-office message Write a poem. Below is an example from our Product Education Manager Note: she truly raised the bar for writing out of office messages : 2. Include a GIF to make your auto-response more fun Everyone can appreciate the excitement of pushing work aside to go on vacation.

Thanks, Not only are you giving your recipient something they can relate to with humor, but a GIF makes your message memorable. Include a photo of an animal so your out-of-office message sticks Research out of Hiroshima University found that looking at animal pictures actually increases focus and productivity at work. Using your Out-of-Office Message for Lead Generation Your out-of-office message may be read by someone who already knows you, is actively reading email, and wants something from you.

Sign up for our course via this autoresponder Below is an out-of-office message example from our own team, linking to our free 7-day course on sales prospecting. Save those gems as Templates today Try Yesware Free Funny Out of Office Examples These final funny out-of-office examples are purely for entertainment.

Add a reference or joke to your message Use a fun fact in your autoresponder to let people get to know you Have some interesting facts up your sleeve? Smoke Signals Welcomed Subject: Bonding with Nature I am out of the office and bonding with nature from [date of departure] to [date of return]. Fun Facts Subject: Not here but facts for you Hello! Under Step 2: Edit the rule description , click the underlined text for a specific template.

Select the template you created above, and then select Open and Next. By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. You can turn the rule on at a later date. Note : In order to have the rule send automatic replies to your email messages while you're gone, you must leave Outlook running.

If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps. In the Rules and Alerts dialog box, on the E-mail Rules tab, find the rule you created and check the box to the left of the rule. Then select OK. Manage and organize. Use rules to create an out of office message.

When you click File in Outlook, you should see a screen that looks something like this: If you see a button that says Automatic Replies , see Send automatic out of office replies from Outlook. Create an out-of-office template In Outlook, create a new email message.

Enter a subject and message body for your out-of-office template. You can add any necessary exceptions, then select Next. Give your rule a name, for example, Out of Office. Turn on a rule If you created your out of office template and rule a few days before you needed it, turn the rule on using the following steps.